• Fixed Term
  • Dhaka
  • Applications have closed

Website Swisscontact

We create opportunities

Duration : Initially 1 year, renewable
Reports To : Finance and Admin Coordinator of the project

Purpose of the Job

This position will provide administrative support to the core project team as well to the short-term experts

Essential Functions and Responsibilities

Human Resources Management

  • Ensure all HR processes are in place and up-to-date as per the employee manual
  • Update personnel files of all project Staff
  • Keep track of leave record
  • Update HR inventory
  • Prepare job advertisements and circulate in local newspapers and job portals as per requirement
  • Short list applicants, communicate with applicants, organize written test and interviews
  • Conduct reference checks and document recruitment process
  • Manage on boarding of new staffs according to staff initiation protocol and organize orientation programs
  • Hire consultants and issue consultancy contracts
  • Monitor performance appraisals and send reminders for appraisal
  • Conduct contract and termination process of all staff as per the decision of superior
  • Ensure proper induction on HR issue to all new staff
  • Ensure timely annual appraisals and contract renewals
  • Manage project staff’s insurance policy (life and medical insurance)

Procurement and Inventory Management

  • Procure fixed assets, stationery, print materials and other materials as per project requirement
  • Maintain stocks of fixed asset and office supplies
  • Liaise with different vendors

Travel Management

  • Ensure air ticketing for national/international staff and consultants following project manual
  • Assist in hotel reservations for staff, guests and visitors of the project
  • Provide visa support to staff and consultants
  • Manage and maintain the project vehicles and its drivers

Logistic support and event management

  • Provide logistic support for meeting/seminar/workshop in booking venues and food; and purchasing print materials for events
  • Initiate and monitor repair and maintenance for office building, furniture and equipment and project vehicle
  • Keep records of all original MoUs, contracts, rental deeds, and insurance documents

Other Duties and Responsibilities

  • Any other duties assigned by the supervisor

Profile of the Administration Officer

The following essential criteria should be met:

  • Preferably 1 year experience in HR/Administration, freshers with good academic background in HR and strong motivation can also apply
  • Bachelor’s degree in Management, HR or Business Administration
  • Proven excellent proficiency in MS Office, especially word, excel and PowerPoint
  • Excellent communication in English and Bangla.
  • Strong analytical and organisational skills, and proven reporting skills.

Working Conditions and Environment

This will be according to the Swisscontact Employee Manual.

Application details: Detailed terms of reference and application form can be downloaded from our website www.swisscontact.org/southasia. Please email your application along with a cover letter (elaborating your competencies that you think make you a suitable candidate for the position and expected salary) to bd.info@swisscontact.org. You can also submit your application at Swisscontact, South Asia Regional Office (SARO), House 19, Road 11, Baridhara, Dhaka 1212 addressed to Head of Operations. Please mention Name of the Position applied for in the “subject” line of your email or on top of the envelope. Applications must be submitted on or before 16 Sep 2017. Only short-listed candidates will be called for interview.

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